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Executive Assistance

Vacancy details

Location: Mandideep - Bhopal, India

Date added: 21/05/18

Closing date: 05/06/18

Contract

  • Full Time

Job description

Role Context:

 

Person should be responsible for Executive Assistance position(Secretory Role )and will be reporting to General Manager. To provide support to General Manager  as a executive level administrative support like as Clerical  work,  Arreangemnt of Guest & Visitor. Meeting cordiantion, and Arranging travel management.

Key Responsibilities:

 Good knowledge of 

 

  • Arrangemnet of  meeting, appointment and coordinate with reposting Manager.
  • Prepration of various MIS.
  • Answering and directing calls to appropriate executives and parties, taking messages.
  • Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.
  • Opening, sorting, and distributing correspondence, including email, and faxes.
  • Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
  • Prepare reports, collect and analyze information; prepare presentations.
  • Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
  • Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
  • Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.
  • Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry. Participate in societies relative to the business.
  • Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup and other functions.
  • Meet with special interest groups or individuals on behalf of executives.
  • Prepare executive responses to routine memos, letters, or correspondence.
  • Greeting visitors and determining access to appropriate parties.
  • Delegate tasks and responsibilities toother staff members when appropriate.
  • Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.
  • Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.
  • Maintain Inventory in SAP.
  • Monitoring the stock levels of perpetual inventory,Competent to prepare reports for all stock out goods as well as slow moving and non-moving goods.

Job ref: EA-India


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To find out more about careers at Avgol please contact Avgol Human Resources:

E-mail: jobs@avgol.com